Office Coordinator
Fairfax, VA
Full Time
Entry Level
Job Summary
JCS Solutions is seeking a professional, organized, and customer-focused Office Coordinator to serve as the first point of contact for employees, visitors, customers, and vendors at our Fairfax headquarters. This position plays a critical role in creating a positive office environment by managing front desk operations, coordinating office services, maintaining common areas, handling mail and shipping functions, and supporting administrative projects across all corporate departments.
The ideal candidate is highly organized, service-oriented, adaptable, and able to manage competing priorities while providing exceptional support to Human Resources, Finance, Contracts, Security, Recruiting, Growth, Executive Leadership, and other corporate teams.
What’s in it for you:
- Join a premier technology firm specializing in innovative solutions.
- Be part of a collaborative, inclusive, and innovative work culture.
- Enjoy tremendous growth potential in a high-performing team environment.
- A robust benefits package:
- Health, dental, and vision insurance
- Life insurance
- Short-and-long term disability
- Paid time off (PTO)
- 401k retirement plan with employer match
- Annual Professional Development Reimbursement Program
- And more!
What you will do:
Front Desk & Reception
- Greet and assist visitors, customers, candidates, employees, and vendors in a professional and welcoming manner.
- Serve as the primary point of contact for office visitors and incoming inquiries. visitor sign-in procedures and coordinate guest notifications.
- Maintain security and confidentiality while ensuring visitors follow company protocols.
- Receive, sort, distribute, and track incoming mail and packages.
- Coordinate outgoing mail, overnight deliveries, and courier services.
- Maintain kitchen, breakroom, and common areas in a clean, organized, and professional condition.
- Monitor inventory and replenish supplies.
- Coordinate catering, refreshments, and event support for meetings and office activities.
- Submit facility maintenance requests and vendor service tickets as needed.
- Provide administrative support to multiple corporate departments.
- Assist with special projects, research, reporting, document preparation, and data entry.
- Support employee events, celebrations, training sessions, and company meetings.
- Support Human Resources, Recruiting, Contracts, Finance, Security, Operations, and Growth teams with administrative and project-related tasks.
- Support HR department by performing reference checks and assisting with new hire onboarding
- Bachelor’s degree strongly preferred
- Strong interpersonal and customer service skills.
- Excellent written and verbal communication abilities.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to work independently while supporting multiple stakeholders.
- Ability to lift, carry, and move office supplies, mail, and packages weighing up to 25 pounds.
- Professional demeanor and discretion when handling sensitive information.
How you will wow us:
- A positive, service-oriented attitude.
- Strong initiative and problem-solving skills.
- A willingness to assist wherever needed.
- Flexibility to support evolving business priorities.
- The ability to build positive relationships across all levels of the organization.
- A commitment to creating an organized, welcoming, and efficient workplace.
JCS Solutions (JCS) is a premier technology firm providing innovative solutions and high-quality services in defense, national security, and civilian sectors. JCS offers enterprise-wide solutions including cloud computing, software development, cybersecurity, digital modernization, and management consulting for the federal government. At JCS, we elevate our customers’ mission through the application of technology and professional services. Our commitment to investing in our workforce drives innovation and progress for our clients, employees, and communities.
JCS is both a Great Place to Work and a Top Places to Work certified company.
Our employees embody our core values, and we are looking for others who do too!
- Customer Experience: Strive for excellence and delight our clients
- Innovation: Embrace creative thinking to enable continual growth and powerful solutions
- Accountability: Take ownership of and pride in our actions and service delivery
- Inspire: Be inspired to be your best self and have fun in the process
- Integrity: Do the right thing, the right way, every time!
- Stewardship: The careful and responsible management of something entrusted to our care.
Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to any protected status protected by applicable federal, state, or local laws.
NOTICE: Please be aware that all JCS Solutions communications related to job interviews and offers from our recruiting team will only come from @JCSSolutions.com. We want to emphasize that we do not conduct any interviews over Discord, Slack, Skype, Zoom, or any chat app.
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